Overview
DeepFile is an on-premise document indexing and retrieval solution that runs AI models locally to provide fast, source‑backed answers over private document collections. It indexes user‑selected folders and builds a searchable vector layer, using built‑in OCR to make PDFs, images, and office files text‑searchable. Queries are handled with a Natural Language Smart Search that returns concise answers tied directly to the source passages (paragraph and page) for verifiability. DeepFile emphasizes privacy and compliance: data stays within the organization’s network or device, is not used to train external models, and can operate entirely offline or in read‑only cloud sync modes. The product ships as a macOS desktop app and a server‑hosted option for on‑prem deployments, with enterprise support and customization available.
Key Features
Local On-Premise AI Search
DeepFile runs language models locally on servers or devices to keep all processing and data within customer infrastructure.
Selective Folder Indexing & OCR
Users select exact folders/drives to index; DeepFile performs OCR on images and scanned PDFs so text becomes searchable.
Smart Search (Natural Language & Source Tracing)
Natural language queries return concise answers with explicit citations (paragraph/page) and one‑click jump to source files.
Secure Gen AI / Local‑First Processing
Configurations support offline operation and read‑only cloud sync; DeepFile asserts that user data is never used to train external models.
Enterprise Deployment & Support
Server‑hosted deployments, dedicated integration, onboarding, email/chat support and enterprise contract options.
Multilingual Support & Translator Integration
Smart Search supports multilingual sources and includes translation to help interpret documents across languages.
Who Can Use This Tool?
- Enterprises:Deploy on‑premise AI search to protect sensitive corporate documents and meet compliance.
- Knowledge Workers:Quickly find answers in internal files using natural language Smart Search with verifiable sources.
- Academia:Chat with papers and bibliographies to accelerate research and literature review workflows.
- IT Administrators:Install and maintain local server deployments ensuring data stays inside the network.
- Small Businesses:Index company documents offline to improve productivity while protecting customer data.
Pricing Plans
One-month free trial of DeepFile with no credit card required.
- ✓One month free access
- ✓No credit card required
Includes all features and provides live support for users.
- ✓All features included
- ✓Live support
Enterprise offering with dedicated integration and custom support.
- ✓Dedicated integration
- ✓Custom support
Pros & Cons
✓ Pros
- ✓Strong privacy model: on‑premise/local processing; data does not leave device or network
- ✓Built‑in OCR and broad file format support (PDFs, images, office files)
- ✓Smart Search: natural language queries with source‑backed answers and reference highlighting
- ✓Low‑resource, offline‑capable models suitable for on‑device use (macOS app available)
- ✓Enterprise focus with dedicated support and deployment options
✗ Cons
- ✗Limited public third‑party reviews and community signals (early stage)
- ✗Platform coverage currently centered on macOS and server deployments; Windows desktop app still in development
- ✗Enterprise pricing and feature matrix not fully detailed publicly
- ✗Terms indicate Early Access/beta conditions for some releases (see Terms page)
