Overview
Vic.ai is an AI-first accounts payable (AP) automation platform positioned as an autonomous AP solution that spans capture → processing → approvals → posting/payments → analytics. Key product families called out are Vic.ai APSuite™ (autonomous invoice processing, PO matching, intelligent approvals), VicAnalytics™ (AI-powered analytics and spend insights with Standard/Advanced/Premium tiers), and VicPay™ (B2B payment automation for vendor setup, payment prioritization, and early-pay capture). Core capabilities described on the site include autonomous OCR/data extraction with minimal templating (ML-trained on a large corpus), line-item coding and GL mapping, multi-dimensional coding (class/job/location/VAT), 2-/3-/4-way PO matching including line-level mismatch explanations and handling of missing PO numbers, configurable approval workflows with mobile approvals and audit trails, duplicate detection, anomaly detection, accruals and forecasting, vendor performance metrics, and an open API plus out-of-the-box ERP connectors for real-time bi-directional sync. Onboarding and implementation are described as tailored, typically including optional historical data training (initial historical training period cited at around two weeks in the FAQ), configuration, training, and go-live support. Supported invoice languages include Latin-alphabet languages; admin UI primarily English (English, Swedish, Norwegian noted). Supported file types include PDF, DOC/DOCX, JPG, GIF, TIFF and some electronic formats. The site presents marketing performance claims such as ~85% no-touch invoice processing by month 6, 97% on-invoice accuracy (97–99% header-level accuracy and some places claiming 99% invoice accuracy), a cited payback period of approximately 7 months, and up to ~80% AP time savings and ~350% processing capacity increases. Pricing is not published: the model is custom / quote-based and the primary call-to-action is to schedule a discovery/quote call. The site includes product pages, an integrations page (ERP connectors called out including Oracle and Microsoft suites), an analytics page describing VicAnalytics tiers, an APSuite PO-matching page, FAQ, resources (10-Step Hyperautomation Guide, 2025 AP Automation Software Buyer’s Guide, case studies), and contact/office locations. Company facts listed on the site include a 2017 founding (co-founders Alexander Hagerup and Kristoffer Roil), HQ address in New York, regional sales office in Cary, NC, and a Europe office in Fornebu/Oslo, Norway; leadership and funding/recognition details (Series B/C coverage, awards/listings) are referenced on the About page. Notes and caveats on the site emphasize that most performance metrics and ROI numbers are marketing claims and should be validated in a sales discovery/demo or via customer references; pricing is custom and will require buyer-provided details for a tailored quote (invoice volumes, ERP, users/approvers, modules). Pages visited and sources for the above include: https://www.vic.ai/, https://www.vic.ai/accounts-payable/po-matching, https://www.vic.ai/analytics-and-insights, https://www.vic.ai/request-demo, https://content.vic.ai/request-vicai-pricing, https://www.vic.ai/integrations, https://www.vic.ai/frequently-asked-questions, https://www.vic.ai/solutions/manufacturing, https://www.vic.ai/about-us, https://www.vic.ai/contact-us.
Key Features
Autonomous OCR & data extraction
Machine-learning driven capture and extraction with minimal templating; supports PDFs and common image/document formats.
Line-level PO matching
2-, 3- and 4-way PO matching with line-level mismatch detection and explanations, including handling missing PO numbers.
Configurable approvals & mobile
Configurable workflow engine with mobile-friendly approvals and full audit trail.
GL mapping & multi-dimensional coding
Line-item coding, GL mapping and multi-dimensional fields (class/job/location/VAT) for accounting posting readiness.
VicAnalytics spend insights
AI-powered analytics (Standard/Advanced/Premium tiers) offering anomaly detection, spend insights and custom reporting.
VicPay payment automation
B2B payment automation features including vendor setup, payment prioritization and early-pay discount capture.



Who Can Use This Tool?
- Accounts Payable teams:Automate invoice capture, matching, approvals and reduce manual AP processing work.
- Finance leaders / CFOs:Gain spend visibility, forecasting and ROI data to support finance transformation and cost savings.
- IT / ERP teams:Integrate Vic.ai with ERPs via connectors or open API and manage data synchronization and governance.
Pricing Plans
No public fixed pricing; tailored quotes based on invoice volumes, ERPs, modules and users.
- ✓Custom quote based on volume and modules
- ✓VicAnalytics tiers available as add-ons
- ✓VicPay and other modules priced per customer requirements
Pros & Cons
✓ Pros
- ✓Comprehensive, AI-first AP automation covering capture to payments and analytics.
- ✓Advanced PO matching (2/3/4-way) with line-level explanations.
- ✓VicAnalytics provides tiered analytics and spend-insight capabilities.
- ✓Open API and out-of-the-box ERP connectors enable bi-directional, real-time sync.
- ✓Mobile approvals and configurable workflows facilitate faster approvals and auditability.
✗ Cons
- ✗No public fixed pricing — pricing is custom and requires a discovery call.
- ✗Performance and ROI figures on the site are marketing claims and should be validated through a demo or customer references.
- ✗Implementation is tailored and may require partner/IT involvement for advanced/custom integrations.
Compare with Alternatives
| Feature | Vic.ai | Send AI | super.AI |
|---|---|---|---|
| Pricing | N/A | N/A | N/A |
| Rating | N/A | 8.0/10 | 8.3/10 |
| Invoice Autonomy | Yes | Partial | Partial |
| Line-item Extraction | Yes | Partial | Partial |
| PO Matching | Yes | Partial | Partial |
| Human-in-the-Loop | Yes | Yes | Yes |
| Workflow Customization | Yes | Yes | Yes |
| Approval Mobility | Yes | No | No |
| Payments Automation | Yes | No | No |
| Analytics Insights | Yes | Partial | Partial |
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