Overview
Vic.ai is an AI-native autonomous finance platform focused on accounts payable (AP) automation. It uses advanced machine learning to extract header and line-item invoice data (no templates), perform PO matching and three-way matching, run Autonomous Approval Flows, and provide analytics and cash flow insights. The platform includes payment functionality (VicPay), a vendor portal, and open APIs for ERP integrations. Vic.ai positions itself for CFOs, controllers, and AP teams at mid-market to enterprise organizations seeking to accelerate invoice processing, reduce manual work, and gain real-time spend visibility. (Summary based on Vic.ai homepage, solutions, FAQ, datasheets, and resources.)
Key Features
Autopilot / No‑touch Invoice Processing
Uses ML confidence thresholds to automatically process invoices without human review when confidence is high, driving no-touch automation and throughput.
Advanced Data Extraction (Header & Line‑item)
Template-free AI extracts structured header and line-item data (including VAT/taxes), enabling accurate GL coding and posting to ERP.
Autonomous PO Matching & Three‑Way Matching
Matches invoice lines to PO and goods receipt data; enables automatic processing of matched invoices and identifies exceptions.
Autonomous Approval Flows
Configurable workflows and approval routing with audit trails to accelerate approvals and maintain controls.
VicPay — Payments & Vendor Portal
Integrated B2B payments (ACH, virtual card, checks, international), vendor portal, payment prioritization, and fraud prevention features.
ERP Integrations & Open API
Public API for syncing master data, posting transactions, and integrating with many ERPs for seamless GL updates.
Who Can Use This Tool?
- CFOs:Accelerate month-end close, improve cash visibility, and optimize working capital decisions.
- Controllers:Reduce AP errors and exceptions while maintaining controls and accurate GL posting.
- AP Managers:Automate invoice processing and approvals to increase throughput and decrease manual work.
- Finance Teams:Free up capacity for analysis by automating data entry and reconciliation tasks.
- Enterprises:Scale AP operations across business units with secure ERP integrations and centralized payments.
Pricing Plans
Pricing information is not available yet.
Pros & Cons
✓ Pros
- ✓High claimed accuracy (97–99% header-level accuracy; 99% invoice accuracy cited)
- ✓Template-free AI that supports complex, multi-line invoices and scales over time
- ✓Autopilot/no-touch processing that reduces manual effort and increases throughput
- ✓End-to-end capability: invoice ingest → coding → approvals → payments (VicPay)
- ✓Open API and many ERP integrations for real-time GL posting
- ✓Analytics dashboards (Standard, Advanced, Premium) for spend and operational insights
✗ Cons
- ✗No public pricing or transparent self-serve plans; pricing is sales/quote-based
- ✗Enterprise focus may make it less suitable for very small businesses seeking simple, low-cost tools
- ✗Some onboarding/training and optional historical-data training may be required for best results
- ✗Limited publicly-documented UI language support (web UI English, Swedish, Norwegian explicitly noted)
Compare with Alternatives
| Feature | Vic.ai | Magical Agentic AI | Capably |
|---|---|---|---|
| Pricing | N/A | N/A | N/A |
| Rating | 8.0/10 | 8.1/10 | 8.1/10 |
| No-touch Processing | Yes | Partial | Partial |
| Extraction Accuracy | High header and line-item accuracy | Strong unstructured extraction | Accurate extraction with human checkpoints |
| PO Matching | Yes | Partial | Partial |
| Approval Automation | Yes | Partial | Yes |
| Payments Portal | Yes | No | No |
| ERP Integration | Yes | Yes | Yes |
| Agentic Extensibility | Yes | Yes | Yes |
| Governance & Observability | Partial | Yes | Yes |
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